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Managing Members

As an Owner or Admin, you can invite new members to your team workspace, assign and change roles, configure per-member restrictions, and remove members when needed.

Inviting Members​

  1. Navigate to Settings > Workspace > Team.
  2. Click Invite Member.
  3. Enter the person's email address.
  4. Select a role to assign: Admin or Creator.
  5. Click Send Invite.

The invited person receives an email with a link to join your workspace. If they do not already have a XainFlow account, they will be prompted to create one.

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Invitations expire after 7 days. If an invitation is not accepted in time, you can resend it from the Team tab.

Changing Roles​

To change a member's role:

  1. Go to Settings > Workspace > Team.
  2. Find the member in the list.
  3. Click the role dropdown next to their name.
  4. Select the new role.

Role changes take effect immediately.

warning

Admins can change the roles of Creators, but cannot modify the roles of other Admins. Only the Owner can change an Admin's role.

Configuring Member Limits​

On Team plans (Team, Business, Enterprise), you can set per-member restrictions to control costs and model/tool access.

  1. Go to Settings > Workspace > Team.
  2. Click on the member you want to configure.
  3. In the configuration panel, adjust the following settings:
SettingOptions
Monthly credit limitUnlimited, blocked (0), or a specific cap
Allowed modelsAll models, none, or select specific models
Allowed toolsAll tools, none, or select specific tools

The configuration panel only shows models and tools that are available at the workspace level. If Workspace Preferences restrict the workspace to models A, B, and C, you can only choose from those three when configuring a member.

tip

Use credit limits to control spending on shared workspaces. Set a monthly cap for each member based on their role and workload. Credits reset automatically at each billing period.

Removing Members​

To remove a member from the workspace:

  1. Go to Settings > Workspace > Team.
  2. Find the member you want to remove.
  3. Click Remove and confirm the action.
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When you remove a member, their assets and workflows that were created within the workspace remain in the workspace. The removed member loses access to all workspace content.