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Workspaces Overview

Workspaces are the top-level container for all your work in XainFlow. Every project, asset, workflow, and generation belongs to a workspace. XainFlow supports two workspace types, each designed for different team sizes and use cases.

Workspace Types​

TypeIncluded WithUsersDescription
PersonalFree, Starter, Pro, Scale1A private workspace for individual use
TeamTeam, Business, EnterpriseMultipleA shared workspace with role-based access and pooled credits

Personal Workspaces​

When you sign up for XainFlow, you automatically receive a personal workspace. This workspace is tied to your account and contains all your projects, assets, and generation history. Personal workspaces support a single user and are available on all individual plans (Free, Starter, Pro, Scale). The Scale plan supports up to 3 personal workspaces.

Team Workspaces​

Team workspaces are available on Team, Business, and Enterprise plans. They support multiple members with role-based permissions, shared asset libraries, and a pooled credit balance. Team workspaces provide full isolation -- assets, projects, and workflows in one workspace are not visible to members of another.

Projects​

Within a workspace, you organize your work into projects. Each project can contain:

  • Workflows built in Flow Studio
  • Associated assets (characters, products, backgrounds, logos)
  • Generation history and outputs
  • Custom styles and template variables

Projects help you keep related work together and separate unrelated campaigns or initiatives.

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Workspace data is fully isolated. Members of one team workspace cannot see or access content in another team workspace, even if they belong to the same organization.

Team Features​

Team workspaces (Team, Business, Enterprise) include collaboration features not available on individual plans:

Roles and Permissions​

Every member has a role that controls their access level: Owner, Admin, Creator, or Viewer. Roles follow a strict hierarchy — Owners have unrestricted access, Admins can manage Creators but not other Admins, and Creators are scoped to their assigned projects. See Roles and Permissions for the full permission matrix.

Three-Layer Access Control​

XainFlow uses three cascading layers to determine what each member can access: Workspace Preferences (workspace-wide), Member Restrictions (per-member), and User Preferences (personal defaults). A member's effective access is the intersection of the workspace and member layers. See Three-Layer Access Control for details.

Member Limits​

Owners and Admins can set per-member controls:

  • Credit limits — cap how many credits a member can use per billing cycle.
  • Model restrictions — restrict which AI models a member can access.
  • Tool restrictions — restrict which AI Suite tools a member can use.

Workspace Preferences​

Team workspaces support Workspace Preferences — Owner/Admin-configured settings that control which AI models, video models, and AI Suite tools are available across the workspace, along with generation defaults like resolution, duration, and aspect ratios.